BOOKING CONDITIONS

PLEASE READ THESE CONDITIONS CAREFULLY

A GENERAL

  1. Neither the Organisers nor the site owners accept any responsibility for accidents, injuries, damage or other actions, which may result in claims arising outside their control. All participants must ensure that they have adequate insurance cover and that they are aware of, and fully abide by, their responsibilities under the Health and Safety legislation. Any participant who, in the opinion of the Organisers, is operating in a way that is likely to represent a hazard to themselves or the general public, can be evicted from the rally site at the sole discretion of the Organisers.
  2. The Organisers reserve the right to amend these regulations, giving notice in writing where possible. The Organisers cannot be held responsible for additional restrictions imposed by the site owners. The Organisers reserve the right to evict any participant, his/her employees, associates or persons in any other way associated with the participant, and their property, without prior warning or notice should, in the Organisers opinion, the conduct of that person be in breach of these regulations or in any other way prejudicial to the success or reputation of the individual event or the success or reputation of the Driffield Steam Fair.
  3. The Organisers will use their best endeavours to ensure that each Fair happens as planned. In the event of cancellation, for any cause, whether by Act of God, or by the deliberate decision of the Organisers or Venue, or for any other reason, the Organisers will make reasonable attempts, but cannot guarantee, to inform all participants of the cancellation. No refund will be given and no liability is accepted by the Organisers for any costs, loss of income, etc on the part of any participant as the result of the cancellation. No warranty as to the success, public attendance, or in any other way connected with the Fair can be given by the Driffield Steam Fair, in particular, no warranty is given as to the composition of the Rally with regard to the numbers or type of attractions, trade stands, catering, exhibits, or in any other way.

B BEFORE THE EVENT – BOOK EARLY

  1. Payment for traders, autojumble, craft stalls and other concessions An application for all traders/caterers/craft/other concessions should be accompanied by a BACS payment made payable to Custom Shows (please contact for details). All payments must reach the appropriate account once a space has been accepted. If the booking application is accepted passes will be issued accordingly. Once booked, cancellation is NOT possible, and no refunds will be given. No liability is accepted by the Driffield Steam Fair for non-receipt of Fair passes, and all participants are advised to ring and check their booking should passes not arrive. No sub-letting is allowed. Entry passes are for the sole use of the name Trader, their employees and representatives only, as per their signed application form. Admission to the Fair site will be denied participants who, in the opinion of the Driffield Steam Fair, are in debt to the Company. In the case of a participant being denied access to the site, no refund will be given and the Driffield Steam Fair will accept no liability for his loss of earnings, his expenses incurred or in any other way.
  2. Please address any queries to the Driffield Steam Fair by e mailing info@driffieldsteamfair.co.uk
  3. The closing date for the receipt of Exhibit Entry Forms is 12th July 2025. Late entries may be accepted at the Organisers discretion.

C COMING TO THE RALLY

  1. Passes: These will take in the form of wristbands as follows and will be given to you when you arrive with your exhibit,  your vehicle pass will be sent to you before the Rally:-
Steam
4 per exhibitor
Organs

1 per exhibitor

Tractors
2 per exhibitor
Stationary Engines
2 per exhibitor
Cars, Commercials, & Vintage Caravans

2 per exhibitor

Motorcycles & Cycles

1 per exhibitor
Miniatures and Models

2 per exhibitor

Fairground
2 per entry
Collections, Memorabilia etc
2 per exhibitor
Trade/Craft Hall
2 per stand
Section Heads
1 each

Camping space given for each exhibit 1 pitch (1 vehicle, 1 tent, caravan or motorhome maximum 2 adults and upto 2 under 16’s)

NO EXTRA BANDS WILL BE ISSUED DURING THE RALLY. PLEASE NOTE, NO WRISTBAND – NO FREE ENTRY ADDITIONAL PASSES AVAILABLE ON REQUEST AT AN EXTRA COST OF £24. Wristbands should be left on for the duration of the Fair and allow entry to and from the Fair site.

  • A vehicle, caravan and accompanying party will only be admitted if the appropriate vehicle passes are displayed on the windscreen, which will have been issued. Please report to the appropriate Section Head to sign in as soon as possible after arrival.
  • Admission for Exhibitors and Traders will be permitted between 1pm-6pm on the THURSDAY & FRIDAY. The Organisers reserve the right to deny entrance after then until an appropriate time. The Fair site will be closed at 10.00 pm and vehicular access will be prohibited from 10.00 pm until 7.00 am the following morning.
  • The vehicle passes do not allow occupants to drive round the site, only to off-load your exhibit, trade stand etc. and then the vehicle must be returned to a suitable parking area.
  • NO BIKES – pedal, moped, motorcycle or quad, allowed on the site other than those with exhibitors numbers.
  • ALCOHOL – your attention is drawn to the fact that Drink Driving Legislation also applies to the Fair site.
  • CARAVAN GAS BOTTLES – should be a minimum of 25ft from the adjacent caravan bottle

D AT THE RALLY

  1. Litter
    All Traders will be strictly responsible for their own litter. All litter must be disposed of in the skips provided before vacating the site.
  2.  MAXIMUM SPEED LIMIT 5 mph –
    NO EXCEPTIONS NO CYCLING ON FAIR FIELD DURING PUBLIC ATTENDANCE HOURS 10am-5pm
  3. Animals
    All animals, especially dogs, must be kept under control at all times. The Organisers cannot be held responsible for actions resulting from animals, which remain the entire responsibility of their owners or keepers. Keepers of dogs, which are allowed to foul the Fair site, will be made to clean the fouling or be evicted.
  4. Eviction
    Should it be necessary under the terms of this agreement to evict any participant from the Fair site no refund will be given and no liability will be accepted by the Organisers for loss of earnings, expenses, costs or damages incurred by the indirect result of this eviction.
  5. Insurance
    All Traders must be covered by Public Liability Insurance with a limit of not less then £2,000,000 any one accident. Exhibits must be covered by the minimum insurance requirements of the Road Traffic Act if the exhibit is not excluded from use on the public highway, irrespective of whether the exhibit is licensed or not. They should also be covered by a Public Liability Policy and a Boiler Explosion Policy (where applicable), both Policies have a limit of indemnity of not less than £2,000,000 for any accident, and Sparks and Ashes cover for not less than £100,000. Boilers of any steam plant must carry a current Boiler Inspection Certificate, documentary evidence of such Insurance and Inspection will need to be produced before participation in the event.
  6. Vehicle movement must be kept to a minimum (only vehicle movement should happen when going into the arena and back to your section) 
  7. No one to leave site until 5pm on both days, this is to protect the public.

E LEAVING THE RALLY

 

  1. PLEASE NOTE – NO EXHIBITS TO LEAVE THE SITE BEFORE 5.00 PM ON BOTH DAYS.
  2. All exhibitors must be cleared by 10am on the day following the Fair, unless by previous arrangement with the Organisers, who reserve the right to claim all expenses incurred in the subsequent removal of property or items left remaining on the site after this time

QUICK LINKS

INFORMATION

CONTACT

TEL: 01751 474200

07940 419393
Custom Shows
PO BOX 93
Pickering
YO18 9AU

H MIDDLEWOOD & SON LIMITED